Scheduling Software for Workforce & Employees - V.Scheduling

V.Scheduling software sets out all your mundane but necessary scheduling needs at a glance so you can concentrate on the creative aspects of making your business fulfil its true potential.

You will already be all too aware of the multitude of tasks necessary to make a successful business and keeping it running to maximum efficiency. These range from knowing which staff are in today, who is doing what, making sure everyone is in the right place and all the other things which need to be sorted each day. In addition, you have to think about the strategic overview of business and budgets. Scheduling software makes sense for every business if it is going to be as efficient as possible, and efficiency means savings in time, money and effort, bringing with it a smooth-running business and increased profits. In order to compete and ensure your business is fit for the 21st century, you need the best scheduling software on the market today.

V.Scheduling is a bespoke system designed just for you and your unique business requirements. No off-the-shelf product will do the same job for you or bring the same results. The advantage of a bespoke software product is that it will provide exactly what you want for your business. You may have already tried to shoe-horn an off the peg scheduling software product into meeting the needs of your business, but it can never work as well as a bespoke system.

If you opt for a bespoke scheduling system, we can build in whatever you need to suit your particular market, whether your business is an SME or large enterprise. Whatever the type of business you are engaged in; retail, restaurant, broadcasting, the health and fitness industry, construction, field service industries or charity work, scheduling is essential. Whether your business is people driven by customer appointments and customer management or by product management of stock, quotes, dispatches, purchase orders, invoices and billing, the ability to manage a workforce is paramount so that you know what everyone's tasks are, where they are and at what stage in their programme. A bespoke scheduling software from Verasseti will meet all your needs.

When you contact us to produce a V.Scheduling bespoke software system we listen to exactly what your business entails and where you feel that your business needs help. We can then discuss with you how we can provide you with an automated system which will make your life a lot easier and how we can incorporate all your requirements into the build.

The system we make for you will be unique to your specific requirements, so it can be a general approach to include all aspects of scheduling software, or it can be designed with an emphasis on your particular preferences. You might find that employee scheduling is the main area that the software needs to concentrate on with a leaning towards smart scheduling or perhaps your approach may be to put greater emphasis on appointment scheduling. Whatever your needs we can incorporate them into the system so that you have a unique piece of equipment which will benefit you and your business for years to come by providing less stress, better organisation, a happier workforce and a route to increased success.

Employee Scheduling

Employee scheduling is the skill of knowing in advance when your staff are available for work and being able to draft in replacements as and when necessary, as well as keeping track of overtime and relating all this to the payroll. It is particularly advantageous for those businesses that rely on shift work and hourly paid staff and also those with a mix of in-house and freelance staff. Being able to plan ahead and manage a shift based workforce is extremely challenging for managers. But it is one of the most important aspects of managing this type of situation so that the right people are in place at the right time. In addition, if there is a problem with a member of staff is not available, a replacement can be drafted in immediately - bearing in mind the location of the job if this is relevant.

This function is most important for a mobile workforce or one with operatives in the field. Employees can log into the system from any location and alert management that they are starting or ending a shift. They can be allocated jobs and get immediate updates from management as to the latest news. This can also be used to give greater independence to employees providing the ability to manage their own work schedule.

No business can succeed if the employees don’t know what the next task is. Happy employees need to have an overview of their work parameters in order to feel productive and be confident in knowing that they are on top of things. By automating the process of assigning work, managers reap the rewards of employee satisfaction, gain increased productivity, reduced costs and have the knowledge that the business is running smoothly.

It can be very time consuming trying to construct a scheduling plan manually, even using Excel. There is always the possibility of human error. When this happens you have to backtrack and try to unpick the root of a problem and then make the necessary changes. All this is wasteful in terms of effort, time and money. With a manual system, you have also probably found that making changes to the original scheduling plan is also a constant chore. Going down the automated route will remove the human error and be cost-effective in financial terms. An automated system will incorporate automated shift allocation, automated notification of changes, employee availability updates and record the beginning and end of a shift as well as linking all this to payroll. Not to say that all this will be easy, some employees find great comfort in a manual system and are reluctant to give it up. Through years of experience in this area we are experts in managing your employee expectations and showing them how they can also benefit from a smart software based system.

Smart Scheduling software

Smart scheduling is about using your workforce to best effect. This is done by using staff resources in a flexible way so that they are engaged and active participants in the scheduling process. This allows the individual staff member to control their availability, but with an overarching scheduling plan which ensures that there is always cover available and the right people are in the right place at the right time. Updates are always visible because the system is automated and if human input is required the right admin staff can be notified in good time that a change is required.

Even the most efficient manual system scheduling can be undone by unexpected events. Think how good it would be if you could be sure that whatever is thrown at your business you could cope. Not just cope, but be in total control of the unexpected events which arise in your particular industry. With V.Scheduling you can input whatever the event may be such as those concerned with employees’ holidays or unexpected sick days and absences so that you can ensure that cover is available. Smart scheduling can also deal with unforeseen business pressures such as extra consumer demand so that more resources can be directed to the area that is most in need. Whatever unusual events may have an impact on your neatly scheduled work plan they can be catered for quickly and efficiently with V.Scheduling.

In order to manage your business effectively, you need to be on top of how your workforce is coping. Smart scheduling software will help you by providing information about work patterns and can also highlight strengths and deficiencies so that the manager can make the most productive use of resources.

Appointment Scheduling software

Be in control of your appointments with a streamlined system that will keep you in contact with clients, staff members and customers. Regular and repeat meetings are automatically scheduled for ease of input. You can promote group enterprise by bringing your staff together with direct input into their own and colleagues' schedules. Real-time input allows for total flexibility in making those on the spot appointments. Reminders make sure that you never miss those important meetings.

Company scheduling software

V.Scheduling bespoke software is the ideal solution for those companies which are concerned with the health and fitness industry, broadcasting, beauty and hair salons, marketing, events, restaurants, marketing campaigns, managing volunteers, builders and traders, delivery businesses and a host of other SME and larger enterprises. Even if your business is not listed here, if you require scheduling of any form, this is the software for you.

Features of V.Scheduling

• Real-time calendar management and tracking across multiple locations.
• Real-time automated scheduling for bookings and waiting list management.
• Automatic reminders via direct message, email or SMS.
• Resource scheduling including personnel, equipment and location.
• Time clock and timesheet recording with links to payroll and expense management.
• Field management of schedules and routes.
• Multi-locational communication between any devices for workplace conversations.

17 Benefits of V.Scheduling

With V.Scheduling bespoke software you can choose whatever features you wish to incorporate in the scheduling package that suits your particular business with benefits such as:-

1. A visual overview so that managers can assign tasks with realistic targets and deadlines. The provision of weekly or monthly overview options are available on a shift or locational basis.
2. Staff data can be stored for immediate access for contact details, location, educational history, qualifications, experience, employment history, compliance certification, personal development etc. - with full audit and GDPR compliance.
3. Project management features include the management of quotes, budgets, time allocation, staff roles, meetings, milestones and deadlines.
4. Employees can manage their own projects within deadlines and do their own prioritising.
5. Shift work timetabling with manual or automated approval for changes. Automated timesheet export to payroll.
6. Tracking and management of staff holidays, sickness, off-site working and Days Off In Lieu.
7. A general communication platform. Real-time interaction with staff. Streamlined calendar with shared events and scheduled meetings. Managers can send individual or group alerts or make changes in scheduling. Notifications can be available via direct messaging, mobile apps, text or emails.
8. Drag-and-drop navigation, automated or semi-automated scheduling, real-time dashboard reports.
9. Staff evaluation by skill and performance to ensure optimum placement of staff at the right time.
10. “Smart” quoting using real availability of people and other resources.
11. Forecasting demand and ensuring the appropriate resources are available.
12. Reporting facilities for costs, projects, schedules and staff.
13. Options are available for cloud-based deployment or secure in-house server-based storage.
14. Ease of use. V.Scheduling is quick to set up and easy to learn. Previous templates can be used as a basis for future ones and can be reused and modified for current needs in order to make set-up faster.
15. Security is all part of the package. Our V.Scheduling software is independently security tested and features role-based security. Verasseti is ISO 27001 certified so you can be sure our applications have up to the minute security in place.
16. Interfaces with accounting software, point of sale software, payroll and expenses.
17. Scaleable. V.Scheduling is totally scalable to match your needs as your company grows.